Tutorials

Learn about Tasktop and Mylyn from in-depth tutorials. You may also wish to read our datasheets and quickrefs.

  Connect to a Repository by David Shepherd
In this article you will learn how to connect Tasktop to Task Repositories such as JIRA, CollabNet, Rally, and Bugzilla.
 
  Track Tasks with Queries, Not Email by David Shepherd
Learn how to track tasks with Tasktop's Queries, eliminating task update emails.
 
  Create Tasks with Style by David Shepherd
Learn how to create tasks with good style, speeding your personal workflow and facilitating collaboration.
 
  Task-focused Programming by David Shepherd
Learn how to focus your Java programming efforts with Tasktop, increasing your personal productivity.
 
  Track Time, Without Wasting Your Time by David Shepherd
Learn how to automatically track and submit time spent working on tasks, bugs, and issues, reducing the pain of manual time tracking.
 
  Rescue Your Inbox From Bugmail Overload by David Shepherd
Learn how to keep up-to-date on your projects' bug activity without overloading your email inbox.
 
  Don't Break the Build: A Developer's Guide to Care-Free Commits by David Shepherd
Learn how to submit the right files for a given fix every time, even when working on multiple bugs concurrently, avoiding the sin of breaking the build.
 
  Tasktop for Eclipse - Get More out of Mylyn by Robert Elves
In this article we take a brief look at the core benefits of Mylyn and introduce the Tasktop extensions for streamlining time reporting, calendaring, email and more.


Tips

Jump to tips on:

Tasks and Calendars

Mark Outlook Email messages complete right from your Tasktop Task List
Right click on the Outlook Email task within your Tasktop's Task List to bring up the popup menu. Select Mark as > Complete.  The email will automatically be marked as complete within Outlook. Note that by default tasks completed today will be green in the Task List by default.
Don't have your Tasktop in front of you? You can create new tasks in Tasktop from any web enabled device.
If you have a Gmail, configure Tasktop's Gmail integration. Once configured, set up a new rule online at your Gmail account to automatically tag email with the subject "new task" with your @Tasktop tag (or the tag you chose as your special Tasktop specific tag).  Upon sending yourself an email with the subject "new task - prepare report for board meeting", it will get tagged with @Tasktop and subsequently be synchronized to your personal Task List in your Tasktop. Note that this can also be arranged for any IMAP accounts that offer similar rule based filtering of incoming messages. To get started with this you must configure the advanced IMAP connector that comes with Tasktop Dev.
Tasktop's Gmail integration works with Google Apps (for your domain)
Simply set up a Gmail task repository and be sure to enter your full Google Apps email address for the User ID. Set up a query in your task list as usual.
Use the Notes section of the email task editors as an editable description when necessary.
When working with email tasks, the original message may not clearly define the task objective. Copy the text that best defines the task and paste it into the Notes section within the editor just above the Original Message. The Notes section will be automatically expanded on subsequent opening making the task objective always clear and visible.

Get caught up quickly using keyboard shortcuts

  • Click on an unread task within the Task List view
  • Press F4 to make the tooltip visible

  • Press Alt+Down to jump to the next unread task. The tooltip shows a quick overview of the incoming changes.
  • Press Alt+Shift+Down to mark the task read and jump to the next unread task. (Similar to using Alt+R and selecting the next unread task)

Web Browsing

Have a multimonitor setup? Open a second Tasktop browser window.
If you have two monitors, it can be handy to work in your primary monitor with a browser window open on your secondary monitor. Tasktop has two types of secondary browsing windows, both of which can be opened form the browser drop down menu

  Open a secondary Focused Browsing Window. All navigation within this browser window will be captured as part of the active task.

  Open a secondary Plain Browsing Window. No browsing activity done within this plain browser window will ever be captured (task active or not).

Files and Desktop

Access regular projects within the Tasktop Navigator view
To expose your projects in the Navigator:
  • disable the "Focus.." button
  • open the Navigator view menu (press button just left of the minimize button) and choose "Customize View"
  • Select the Content tab and select "Projects".

One use case for this functionality is to create a regular project in CVS to share documents among a team. Enabling projects in the Navigator will expose this regular shared project under the Projects node.

Linking in your default downloads folder.
Link in your default downloads folder (Downloads on Vista) into the Tasktop Navigator view to eliminate hunting for recent downloads among all the of others. When a task is active and you download something off the web, once the download is complete, the file will automatically be revealed under the Downloads folder in the Navigator view. If the download was related to your current task, you can now easily open or move the file to a more appropriate folder within your current task context..

Easily create a new task from the contents of the clipboard
You can create a new task from text you've copied from any application on your desktop:
  • Select text in any application on your computer that describes a task that needs to be tracked
  • Right+click on the Tasktop system tray icon
  • Choose "New Task from Clipboard"